Booking with MCI
Please indicate whether you will be booking your own flight on your registration form. MCI will be in contact to assist you with booking your flight(s) for you and your guest upon registration. We understand the desire to extend your travels into other countries while traveling to Italy as you may have in the past. Given the fluid nature of travel in the current environment, we recommend any deviations to take place post-program to ensure you and your guest do not miss program dates.
MCI will email you a confirmation and flight itinerary upon completion of the online registration. You will be required to respond via email confirming you accept the flights by the date indicated for airline tickets to be issued. Any subsequent changes will depend on availability and be subject to change fees and/or airfare increases, for which you will be responsible. This is standard airline policy.
If you qualify for Business Class, please register as soon as possible so MCI can book your flight, as seats are subject to availability and can sell out quickly.
Travel related questions can be sent to Jamie Pettersen: presidentsacademy@wearemci.com.
Booking your own flights
Should you decide to book your own flights you will be reimbursed for the actual cost of your flight only, to a maximum of your departure city’s air allotment (see chart below). When booking through a loyalty program (e.g. Aeroplan, Air Miles), you will be reimbursed to the class of fare booked and subject to your air allotment, i.e. Business Class (AL 13+ on December 31, 2024) or Economy Class, based on your eligible fare.
Steps for booking your own flights:
Please forward a copy of your flight itinerary to Jamie Pettersen at presidentsacademy@wearemci.com.
For reimbursement, you must submit a copy of your flight invoice to the President’s Academy Program mailbox. Your reimbursement will appear on your commission statement as a taxable item.
We recommend that you arrive by 3:30 p.m. on the starting day of your program. Transfers for early arrivals in to and late departures out of Falcone Borsellino Airport to the Villa Igiea are covered should you wish to go in advance or extend your stay after the program, up to 3 days pre/post group travel dates only.
*Please note: if you are booking your own flights and there are delays or cancellations, you will be responsible for managing those changes (and assume responsibility for any additional costs).
Air Allotments (per person)
These are the maximum per person reimbursement amounts (inclusive of all taxes) for qualifiers/guests who are extending dates or booking their own air travel.
Note: If you are connecting from a city that is not listed, your allotment will be adjusted for the feed-in fare.
| DEPARTURE CITY | ECONOMY CLASS ALLOTMENT | BUSINESS CLASS ALLOTMENT |
|---|---|---|
|
Calgary |
$2908.35 |
$9641.60 |
|
Montreal |
$1821.60 |
$9707.45 |
|
Ottawa |
$3314.30 |
$9359.85 |
|
Toronto |
$2181.55 |
$9873.90 |
|
Vancouver |
$2234.45 |
$11,352.80 |
|
Winnipeg |
$1978.00 |
$11,125.10 |
*Canadian currency
Upgrading to Premium Economy Fares
Your upgrade to premium economy fare is covered if it fits within your Economy air allotment. If the fare exceeds your Economy air allotment, you will be required to pay the difference between the air allotment and the total fare price.
If MCI is booking for you, they will collect payment at time of booking. If you are booking on your own, you will only be reimbursed up to your air allotment amount or total fare, whichever is lower.
If you are entitled to Business Class and choose to fly premium economy and the premium economy fare does not fit within the economy air allotment for your departure city, you will be allocated Practice Credits based on 75% of the variance between the costs from Premium Economy travel fare to Business Class travel air allotment. If you are entitled to Business Class but decline it, you will be allocated Practice Credits based on 75% of the variance between the costs from Economy travel to Business Class travel. You will be taxed 100% only when your credits are redeemed.
For arrivals and departures on group dates, transfers will be provided between Falcone Borsellino Airport to the Villa Igiea.
Transfers for early arrivals in to and late departures out of Falcone Borsellino Airport to the Villa Igiea are covered should you wish to go in advance or extend your stay after the program, up to 3 days pre/post group travel dates only. Please provide Jamie Pettersen: presidentsacademy@wearemci.com with your itineraries to make the arrangements, if applicable.
Qualifiers may choose to use existing Practice Credits to cover the following travel expenses:
• Optional activities for you and/or your guest.
• Hotel and meal expenses related to travel one day before and one day after the program are eligible for Practice Credit reimbursement.
• Fare upgrade, based on availability – Those who qualify for Economy travel who wish to upgrade to Business Class travel are eligible for Practice Credit reimbursement.
NOTE: this will be added to the taxable benefit.
Please complete this form and submit to Compensation Services, Dept. 238 for reimbursement.
Business Class Travel
Advisor qualifiers who were Achievement Level 13+ on December 31, 2024, are eligible for Business Class travel.
MCI has been notified of all qualifiers eligible for Business Class travel. You can indicate if you are booking travel on your own on your registration form. If you are not booking on your own, and prefer to book with MCI, they will reach out to assist with booking flights shortly after registration.
*Subject to availability
The incremental travel cost for eligible qualifiers who fly Business Class will be added to your taxable benefit, subject to the usual 60% inclusion rate and reported on your T4A slip.
If you are entitled to Business Class but decline it, you will be allocated Practice Credits based on 75% of the variance between the costs from Economy travel to Business Class travel. You will be taxed 100% only when your credits are redeemed.
If you choose to fly premium economy and the premium economy fare does not fit within the economy air allotment for your departure city, you will be allocated Practice Credits based on 75% of the variance between the costs from Premium Economy travel fare to Business Class travel air allotment.